PRIVACY STATEMENT DE CONSULARIS
Last updated: July 2026
WHO WE ARE
‘De Consularis’ is an organization that connects entrepreneurs and organizations with qualified advisors. This privacy statement describes how we handle personal data collected through our website and services.
Data controller:
Stichting De Consularis
Willem Lodewijklaan 32, 8448PJ Heerenveen
Chamber of Commerce number: [number]
Email: info@consularis.eu
Phone: +31 613 533 517
WHAT DATA WE COLLECT
We process the following categories of personal data:
Contact details: name, email address, phone number, company name and job title — when you fill in our contact form or contact us by phone.
Advisor profile data: name, expertise, work experience, availability and contact details — in the context of our mediation services.
Website data: IP address, browser type, pages visited and session duration — automatically collected when using our website.
FOR WHAT PURPOSES WE USE YOUR DATA
We process your personal data for the following purposes and on the stated legal bases:
Responding to your questions and requests — Legal basis: performance of a contract or pre-contractual steps at your request (Art. 6(1)(b) GDPR).
Mediation between clients and advisors — Legal basis: performance of a contract (Art. 6(1)(b) GDPR).
Sending commercial communications and newsletters — Legal basis: consent (Art. 6(1)(a) GDPR).
Improving our website and services — Legal basis: legitimate interest (Art. 6(1)(f) GDPR).
Compliance with legal obligations (fiscal, administrative) — Legal basis: legal obligation (Art. 6(1)(c) GDPR).
RETENTION PERIODS
We do not retain your personal data for longer than is necessary for the purpose for which it was collected:
Contact details of prospects: a maximum of 12 months after the last contact, unless a contract is entered into.
Data of clients and advisors: for the duration of the contract and subsequently for the statutory retention period of 7 years for financial administration.
Website data: a maximum of 26 months.
SHARING WITH THIRD PARTIES
We share your personal data only where necessary for our services or where we are legally required to do so:
Clients and advisors amongst themselves, to the extent necessary for the mediation.
IT service providers and hosting parties that process data on our behalf (processors with whom data processing agreements have been concluded).
Competent authorities, where required by law.
We do not sell your data to third parties and do not provide it for the marketing purposes of other organisations.
TRANSFERS OUTSIDE THE EEA
For certain services, we use service providers that process (or have processed) personal data outside the European Economic Area, in particular in the United States (such as our provider for website statistics and email/hosting).
Such a transfer takes place only with appropriate safeguards:
on the basis of the adequacy decision of the European Commission for parties certified under the EU–US Data Privacy Framework; or
on the basis of the Standard Contractual Clauses adopted by the European Commission, supplemented where necessary by additional technical and organisational measures.
YOUR RIGHTS
Under the General Data Protection Regulation, you have the right to:
access your data (right of access, Art. 15 GDPR);
have inaccurate data corrected (right to rectification, Art. 16 GDPR);
have your data deleted (right to erasure, Art. 17 GDPR);
restrict the processing (right to restriction, Art. 18 GDPR);
receive your data in a structured format (right to data portability, Art. 20 GDPR);
object to processing based on legitimate interest or direct marketing (right to object, Art. 21 GDPR);
withdraw a previously given consent, without this affecting the lawfulness of the processing prior to the withdrawal.
You can submit a request via [email address]. We will respond to your request within one month.
FILING A COMPLAINT
If you disagree with the way we handle your data, you can file a complaint with the Dutch Data Protection Authority (www.autoriteitpersoonsgegevens.nl).
SECURITY
We take appropriate technical and organisational measures to protect your personal data against loss, unauthorised access and unlawful processing.
COOKIE STATEMENT DE CONSULARIS
WHAT ARE COOKIES
Cookies are small text files placed on your device when you visit our website. We use cookies to ensure our website functions properly and to gain insight into the use of the website.
CONSENT
For placing cookies that are not strictly necessary for the functioning of the website, we ask for your prior consent. You can withdraw your consent at any time via the cookie settings on our website.
WHICH COOKIES WE USE
Functional cookies
Purpose: necessary for the basic functionality of the website (e.g. session, cookie preferences).
Consent required: no (exception under Art. 11.7a(3)(b) of the Telecommunications Act).
Retention period: session / max. 12 months.
Analytical cookies
Purpose: insight into website usage for improvement purposes (e.g. Google Analytics with IP anonymisation or a privacy-friendly alternative).
Consent required: no, provided configured in a privacy-friendly manner (minor impact on privacy).
Retention period: max. 26 months.
Marketing/tracking cookies
Purpose: advertising and social media (if applicable).
Consent required: yes.
Retention period: [to be completed per cookie].
MANAGING COOKIE SETTINGS
You can adjust your preferences at any time via the cookie banner on our website or via your browser settings. Refusing cookies may result in certain parts of the website not functioning optimally.
CHANGES
We reserve the right to amend this privacy and cookie statement. The most current version can always be found on this page. In the event of significant changes, we will actively inform you.
CONTACT
Do you have questions about this privacy or cookie statement? Please contact us at info@consularis.eu
De Consularis
Willem Lodewijklaan 32, 8448PJ Heerenveen